While much of the data needed to create and manage an institution’s College Consortium Platform account is easily handled through email, certain information requires additional security measures for safe transfer. The information used to establish a school’s institutional profile on the College Consortium Platform is an example of the former; while student information needed for enrollments falls into the latter. The College Consortium Platform does not require any direct integration with a school’s SIS. Institutions using the College Consortium Platform to enroll their students into the online courses listed by Teaching Institutions must provide the requisite student information for those Teaching Institutions to add the students to their SIS/LMS as transient students. This information includes student name, email, Home Institution ID, sex, residency, US citizenship, and address, among others. Institutions can manually add students directly in their account on the College Consortium Platform, or can have us batch-upload as many students as they’d like to their account for easy enrollment.
For ease of transfer, we provide institutions wanting to have their students batch-loaded into their College Consortium Platform account with a private link to a Dropbox Business folder. This offers ease of transfer along with best-in-class security measures including SSL/TLS encryption, 256-bit AES encryption, and two-step verification. Dropbox Business meets all compliance requirements with the vendor obligations imposed by FERPA. Please see here for a full list of security features for Dropbox Business, and here for a security comparison between FTP and Dropbox Business. Once uploaded to their private Dropbox Business folder, all student information is securely uploaded to their College Consortium Platform account in our AWS environment.
Before gaining access to the College Consortium Platform, all institutions review and sign the CC Policies & Procedures, including “Section IX. FERPA,” outlining institution and CC duties which may pertain to the FERPA requirements.
Should you have any additional questions or comments, please contact Luis Rincon, our head of
Product Support, at Luis@CollegeConsortium.org.