Policies and Procedures for Consortial Courses

[School Name] is a member of several collegiate consortia through which cross institutional enrollment in online courses is permitted up to six (6) semester credit hours per academic term. These courses are labeled “[DISTINCT COURSE LABEL]” and are denoted for student enrollment purposes with “[DISTINCT COURSE LABEL]” in place of course section numbers. Each course requires approval from the Vice President of Academic Affairs, Director of Specialized Programming, deans, and department chairs based on their review of information such as course descriptions, course credit hours and level, syllabi, current or projected course availability at [School Name], and faculty credentials.

Upon completion of each [DISTINCT COURSE LABEL] course, the registrar of the teaching institution submits the final grade in the [DISTINCT COURSE LABEL] portal. Office of the Registrar and Student Records then posts the final grade on the student’s [School Name] transcript. This practice makes it possible for: (1) [School Name] to apply financial aid to the cover the cost of the courses; (2) Students to improve GPAs by substituting consortial course grades for Ds, Fs, or Ws; and (3) Full-time students to count the courses towards degree progression.

Previously posted final grades will remain on the [School Name] transcript, however, the [DISTINCT COURSE LABEL] grades will be counted in the [School Name] GPA and the credits hours will also be counted in the “attempted” and “earned” categories for Satisfactory Academic Progress calculations. [DISTINCT COURSE LABEL] courses are not considered transient or transfer courses. [School Name] will not intervene in grade disputes in cases where a [School Name] student is dissatisfied with the final grade issued by the teaching institution. Additionally, students are responsible for adhering to course participation and policies of the teaching institution, which includes logging in on the course start date, submitting assignments, securing textbooks and learning materials, and following through on all required actions as stated on the syllabus and by the teaching institution. Course drop dates are determined by the teaching institution and [School Name] students must adhere to these dates accordingly. [School Name] will not intervene in disputes regarding course drops, withdrawals, and/or refunds in cases where the student did not correspond with the teaching institution per the deadlines for each [DISTINCT COURSE LABEL] course.

Consortial Course Enrollment Eligibility

Students must:

1. Be enrolled full-time at [School Name] during the academic term in which they are seeking to take a [DISTINCT COURSE LABEL] course ([DISTINCT COURSE LABEL] courses will be included in determination of full-time status);

2. Be in good academic standing. Students who are on academic probation are NOT eligible to enroll in [DISTINCT COURSE LABEL] courses;

3. Be at the sophomore level (at least 30 sch earned) at the time of enrollment in a [DISTINCT COURSE LABEL] course;

4. Be financially cleared at [School Name] in the academic term in which the student seeks to enroll in [DISTINCT COURSE LABEL] courses.

[DISTINCT COURSE LABEL] Enrollment Actions

Students must request [DISTINCT COURSE LABEL] enrollment actions (add, drop, withdraw) through the [Administrator managing consortial courses] or their academic department chair or dean.

Communication to Students about Course Requests

After a [DISTINCT COURSE LABEL] course request is submitted on behalf of the student, the Teaching Institution will send one of two e-mail communications to the student’s school email address:

1. Denied, which requires the staff to find another course for the student

2. Approved, which gives the student key information about the course start date etc.

Billing Students

Students pay their Home Institution’s tuition rate per credit hour for the [DISTINCT COURSE LABEL] course; financial aid may be applied to cover [DISTINCT COURSE LABEL] course cost.

Students who exceed full-time enrollment due to the addition of [DISTINCT COURSE LABEL] courses will be charged overload tuition and fee rates per the published [School Name] tuition and fee schedule.

Students are responsible for all learning material costs, including textbooks, as determined by the teaching institution. Textbooks for [DISTINCT COURSE LABEL] courses are not included in the [School Name] tuition and fees.

Transcribing Courses

  • [School Name] will use a “[DISTINCT COURSE LABEL]” section designation and a course number that is the same as the equivalent [School Name] course (e.g., CTS 1328—Introduction to Software Engineering taken at a different institution will be transcribed on the [School Name] transcript as [DISTINCT COURSE LABEL]).

  • Course numbers may vary from the strict Home Institution equivalent, but in all cases they correspond to the academic level (e.g., sophomore, junior, senior, etc).

[Resource originated from Benedict College]

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